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HIRING DETAILS

The campsite is available to church, school and community groups subject to the Conditions of Hire.

CONDITIONS OF HIRE

  • The campsite is a Church campsite and Christian principles shall be upheld.
  • The hirer shall be responsible for any damage of property during their camp and shall be required to pay for any repairs or breakages. This includes sporting equipment (broken or lost), pillows and other bedding material, crockery, glassware, windows, fibro sheets etc.
  • For health reasons each camper must supply bed sheet(s) and pillowcase (even if using a sleeping bag).
  • Smoking is not permitted in any of the buildings.
  • No alcohol or drugs are permitted.
  • Copyright licenses are the responsibilities of the Camp Director or organizer. He/she should have a copy of the license with him/her on site. These licenses must be in the name under which the site has been booked. Copyright licenses are needed for all reproductions (photocopies, overheads etc) of songs, hymns, music etc
  • The showing of Home/Hire Videos is not permitted to a public showing. When you hire videos from a hire company, a one off hire fee can be paid which includes a special loading to permit public showing.
  • While our staff are fully trained in first aid, they are not responsible for the first aid of your campers. A qualified first aid person with an up to date first aid certificate must be appointed by the person in charge of your camp. This person must be made known to all campers should an emergency arise.
  • While our staff have a first aid kit for their personal use, each camp is responsible for supplying their own first aid kits which would need to be kept by the first aid person appointed for your camp.
  • Each camp must provide a duties officer/Camp Director to liaise with the Managers.
  • The camp must be left clean on departure or a cleaning fee will be charged.
  • Noise must be kept to a minimum after 11 pm and before 6.30am.
  • The chapel should only be used for study and worship-type meetings.
  • The kitchen is out of bounds for campers.
  • The play equipment and trampoline is for children only. One person only on the trampoline at any one time.
  • The campers must comply with any reasonable request made by the Managers.
  • The Managers will make out a final Tax Invoice, and this must be paid BY CHEQUE to them before departure unless a prior arrangement has been made.
  • Final numbers for the camp must be phoned/faxed through to the Managers no later than seven days before the camp.
  • THE MANAGERS, CAMP FLETCHER COMMITTEE OR THE FELLOWSHIP OF CONGREGATIONAL CHURCHES CANNOT BE HELD RESPONSIBLE FOR ANY ACCIDENT OR SICKNESS CAUSED THROUGH CAMPERS 'OR LEADERS' NEGLIGENCE.

A DUTIES OFFICER/CAMP DIRECTOR must be appointed by each group using the site. Their job is to liase with the resident managers regarding meals and cleaning duties.

ON YOUR ARRIVAL AT THE SITE

  • Issue the Managers with a camp program.
  • An accurate list of names of people on site at any time during the duration of your stay must be given to the Managers.
  • Inform the Managers of your appointed First Aid Person.
  • Inform the Managers of the room the Camp Director will be sleeping in.
  • Confirm with the Managers your meal times.
  • Meals are usually held at the following times unless the hirer requests otherwise.
    Breakfast 7.30 am or 8.00 am
    Lunch 12.30 pm or 1.00 pm
    Dinner 5.30 pm or 6.00 pm
  • Liaise with the Managers regarding washing up after meals. THE DISHWASHER IS TO BE USED BY THE SITE STAFF ONLY
  • Liaise with the Managers and organise for the setting of tables (15 mins before each meal), serving of meals etc

CLEANING OF THE SITE

  • All rooms must be left clean and tidy.
  • Blankets must be folded neatly (one per bed) and one pillow left on each bed.
  • Any equipment moved should be returned to its original place.
  • Main hall - tables wiped and chairs stacked against the verandah side wall. Fireplace cleaned.
  • Chapel - chairs stacked to the sides.
  • Recreation Room - chairs stacked, equipment put away.
  • Smaller meeting rooms - chairs stacked.
  • Amenities blocks tidied - any paper etc put into bins.
  • Grounds must be cleared of any litter. Please ensure someone from your group has a final inspection of the rooms etc to check for any lost property.

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