Bookings and rates

1. A Minimum Booking charge is $1100 per day.
2. A tentative booking may be made but must be confirmed by a completed booking form within 14 days. Confirmation must be accompanied by a deposit; the required deposit amounts are on the booking form.
3. A Cancellation made more than 6 months prior to arrival may have the deposit refunded less a $50 administration fee. A Cancellation made 6 months or less prior to arrival forfeits the right to have a deposit refunded.
4. Deposits are non-transferable.
5. A booking is deemed to commence after dinner, being after 6.00 pm on the night of arrival, to before 3.00 pm on the day of departure.
6. A Weekend booking includes from 6.00 pm Friday through to 3.00pm Sunday. Later arrival or earlier departure will still be charged at the weekend rate. If a Group chooses to leave earlier or arrive later, they will still be charged for the full weekend rate. See the current rate schedule for further information.
7. If Groups wish to arrive earlier and/or depart later, and therefore require additional meals, this can be arranged on request and will incur an extra meal charge as stated on the rate schedule.
8. Final numbers MUST be phoned through to the Camp Fletcher Managers no less than 7 days before arrival.
9. If final attendance numbers vary from those phoned though to the Managers, the Group will be invoiced for whichever number is the greater.
10. If a booking is cancelled less than 2 months prior to the arrival date, that Group will be required to pay a minimum amount of 75% of the total booked.
11. Following a cancellation, if a booking is secured by Camp Fletcher from another Group in substitution then the minimum amount due will be reduced by the value of the substitution.
12. Rates are inclusive of meals, plus morning tea, afternoon tea, supper, and the use of all facilities, with P.A. and Audio Visual equipment available by arrangement with Management.
13. For those not using sleeping facilities, there is a day registration fee, which includes morning and afternoon teas and lunch.
14. Rates are subject to review and may only be confirmed 6 months prior to arrival. Groups should contact the Booking Office 6 months prior to their arrival to confirm rates.
15. Accounts are to be paid before departure or within 7 days and should be made payable by cheque or direct deposit to ‘Camp Fletcher’. Any charges for breakages, or other additional charges, will be invoiced after the Group’s departure from Camp Fletcher.
16. Conditions apply for self-catered bookings; see the document ‘Conditions for Self-Catering’.

Conduct

The person booking Camp Fletcher will be responsible for the behaviour of the Group. Any conduct inconsistent with The FCC Statement of Faith (see www.fcc-cong.org/statement-of-faith.asp) and purpose of Camp Fletcher will be deemed unacceptable behaviour. The Management reserves the right to ask any person who does not abide by the rules of Camp Fletcher to leave the property.
1. Alcohol/Drugs - Under no circumstances is any alcohol or any non-prescribed drug to be brought onto the property.
2. Smoking is not permitted within any of the buildings.
3. Noise - In consideration of neighbours, all noise must cease at 10.30 pm and must not commence before 7.00 am.
4. Flora and Fauna must not be disturbed so the natural beauty of the property can be preserved.

22. First Aid - It is the responsibility of each Group to provide its own First Aid equipment and First Aid Officer.

Facilities

23. Internal lights and heaters must be turned off when rooms are not being used.
24. Guests’ or Visitors’ Pets are not permitted on the property.
25. Assistance in clearing of tables and the general tidying of the Dining Room after the meal is required, with procedures to be requested by the Group leader from the Managers.
26. Fires - No fire may be lit without the permission of Camp Fletcher Management.
27. Laundry - A washing machine and dryers are available, as is washing powder. Payment is on a per load basis and is to be placed in the Honesty Tin on the washing machine.
28. Cleaning - The facilities are expected to be kept in a clean and tidy state. On departure, each Group is to leave the property in the way in which it was found. This includes both tidying of rooms and the grounds. All furniture and sport equipment must be returned to its original position. An additional cleaning fee may apply at the discretion of the Managers if the site is left in an unsatisfactory state.
29. Property damage and loss - All breakages and losses to Camp Fletcher's property or equipment are to be reported immediately to Management. They will be invoiced to the Group.
30. Camp Fletcher takes no responsibility for the loss or damage to a Group's personal property.

Meals

31. Dietary requirements- Meals will be varied to suit special dietary requirements if a copy of a Medical Practitioner’s Certificate for each guest's need is sent with the booking form.
32. Packed lunches can be arranged on request no later than 7 days before arrival.

Accommodation

33. Cabins are to be used for sleeping, resting and study only by the guests allocated to each room. No guest is to enter the sleeping quarters of the opposite sex (with the exception of family use).
34. Beds and Bedding - Beds are double-decked. Mattresses, pillows and bed coverings are not to be removed from the beds or rooms. One blanket, one pillow, one pillowslip and one mattress cover are provided per bed. Under no circumstances are the blankets, mattress covers or pillowslips to be laid upon or used as a covering without the use of guest-supplied sheets and pillowslips or sleeping bag. Sheets may be supplied through a linen service upon request with an additional charge. It is the responsibility of each Group to ensure full linen is used. If this is not adhered to, additional charges will be levied to cover laundering of bedding.
35. Allocation of rooms is determined by the Managers, in consultation with the Group Organisers, based on the numbers booked and confirmed. Rooms will be assigned to a Group on the basis of a minimum of 6 guests per large room and 2 guests per small room. However, at the sole discretion of the Managers, in consultation with the Group organiser, the minimum numbers per room may vary to accommodate special requirements. If a Group wishes to use additional rooms they are welcome to do so at a cost of $25 per large room and $15 per small room.
36. Any guest’s property left behind will be retained for pick-up within 3 months of the Group’s departure.